Materials & Equipment Coordinator - Neonatal Care Team

Company : IWK Health

Req ID: 180050 
Department/Program: NICU, Women's & Newborn Health 
Location: Halifax  
Type of Employment: Permanent Hourly FT (100% FTE)  x 1 position(s)
 Start Date: ASAP
Union Status: NSNU Nursing, Admin Professionals Bargaining Unit
Compensation: $26.5354 - $29.5549 /hour
Closing Date: May 21, 2024 (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia. People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values, and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.

Promoting an anti-racist environment, and calling out discrimination as we work and provide care, is important to us. We are located in Mi’kma’ki, the unceded and ancestral territory of the Mi’kmaq people. Working in Mi’kma’ki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization. There are 13 First Nation communities across Nova Scotia, and more than 50 historic African Nova Scotian communities who also have a long, deep, and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportions of transgender and non-binary people than any other province or territory in the country. We are active in our work to eliminate discrimination, but have more work to do to build that trust, acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels.

The Opportunity

Under the direction of the Manager of the Neonatal Care Team, the Materials & Equipment Coordinator is responsible for the co-ordination of an effective and efficient purchasing and inventory program for supplies and equipment for the Neonatal Care Team (Neonatal Intensive Care Unit (NICU) and Perinatal Follow Up Program) of IWK Health, including requisitioning of medical/surgical supplies, instruments, or other procurement items as identified. Is responsible for receiving and storage of supplies. 
The Materials and Equipment Coordinator collaborates with the Purchasing Department to ensure the procurement of goods and services is being performed in accordance with the established policies and procedures of the Purchasing Department.  

Key responsibilities will include but are not limited to; Ensuring the specific equipment and supply needs of the Neonatal Care Team are met in the most efficient manner possible by establishing and maintaining an Inventory System; Frequently monitors stock and non-stock supplies; Communicates with Manager/Operations Manager and /or Clinical Leader of Operations with regards to supply and equipment requirements and anticipated significant spending; Communicates with the NICU Unit Aides and/or Clinical Leader of Operations regarding unit needs/backorders/supply interruptions; Liaises with Purchasing Department to provide accurate, current pricing information to the NICU for operating and capital equipment budget items; Initiates and manages purchase requisition orders for the NICU and Perinatal Follow Up Program (including evaluation/no charge/sample/repairs/loaner); Obtain vendor quotes for capital equipment and expendable budget requests; Coordination, communication and liaison with vendors regarding any supply or equipment issues and Management of direct and special order items for the NICU; Provides coverage to the Material and Equipment Coordinator in the Women’s and Newborn Health Program.

Hours of Work

Monday – Friday 7.5 hour shifts 

Your Qualifications

• Grade 12 diploma or GED required
• Graduate from a recognized two-year Business Administration Diploma Program required. 
• Minimum of 6 months previous work experience in a similar role required.  An equivalent combination of education and work experience may be considered.
• Courses in EDP, Principles of Buying and Inventory Control required
• Level II in either PMAC or PLog preferred
• Demonstrates high degree of independent decision-making, self-direction, motivation, change-management knowledge, and team building/leadership skills.
• Previous health care or SPD experience preferred.
• Microsoft Office, including Excel spreadsheets and Meditech an asset. 
• Materials management software knowledge an asset.
• Demonstrated and/or experience with SAP an asset.
• Proven communication and decision-making skills required and ability to plan ahead for equipment needs.
• Ability to work independently and in a team environment.
• Competencies in other languages an asset
   

Thank you for your interest in IWK Health.

Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.

This is a Admin Professionals  bargaining  unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials.

If you are an employee of IWK Health, please apply through the internal careers page to ensure you are flagged as an internal applicant.